Data & Confidentiality

Keep your personal details up to date

It's important that you inform us of any changes to your personal details so that we can contact you if required.  You can let us know of any changes by submitting the online form below or by calling reception.


Confidentiality is of the utmost importance to us.  Please be assured that any information shared with any member of our team will remain confidential unless you give us permission to share it.

All our staff receive regular confidentiality training.  You can find a copy of our practice confidentiality policy in the 'Policies' section within the 'Further Information' section of the website.

Privacy Notices

Patients can access a copy of our practice privacy notice here:

Practice Privacy Notice

Practice Privacy Notice - Easy to Read

Privacy Notice Covid-19

If you are a candidate applying for work with the practice you can find details of how we manage your data here:

Privacy Notice - Candidates applying for Work

You can access a copy of our patient privacy information leaflet here:

Privacy Information Leaflet

We maintain records in accordance with our records retention policy which is based on the guidance in the Records Management Code of Practice 2020.

Sharing Your Medical Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

Summary Care Record

There is a Central NHS Computer System called the Summary Care Record (SCR). The Summary Care Record is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed. Initially, it will contain just your medications and allergies.

Later on as the central NHS computer system develops, (known as the ‘Summary Care Record’ – SCR), other staff who work in the NHS will be able to access it along with information from hospitals, out of hours services, and specialists letters that may be added as well.

Your information will be extracted from practices such as ours and held on central NHS databases.   

As with all new systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.

On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. Connecting for Health (CfH), the government agency responsible for the Summary Care Record have agreed with doctors’ leaders that new patients registering with this practice should be able to decide whether or not their information is uploaded to the Central NHS Computer System.

For existing patients it is different in that it is assumed that you want your record uploaded to the Central NHS Computer System unless you actively opt out.

How to register a National Opt Out

Using your health data for planning & research

The new General Practice Data for Planning and Research Data Collection (GPDPR) is coming. This data collection will help the NHS to improve health and care services for everyone by collecting patient data that can be used to do this.

 The GPDPR is designed to help the NHS to:

  • Monitor the long-term safety and effectiveness of care 
  • Plan how to deliver better health and care services
  • Prevent the spread of infectious diseases
  • Identify new treatments and medicines through health research

You can decide whether you wish to have your information extracted and there are two main options available to you.

Option 1:

Type 1 Opt Out applies at organisational level and means that your medical record is not extracted from the organisation for any purpose other than direct patient care.  You can opt out at any time, however you should opt out before the beginning of September to ensure that your data is not extracted for this purpose.  Opting out after this date will mean that no further extractions will be taken from your medical record.

Further information is available here.

Option 2:

Type 2 Opt Out allows data to be extracted by NHS Digital for their lawful purposes but they cannot share this information with anyone else for research and planning purposes. You can opt out at any time.

Further information is available here.

How do you opt out?

Type 1 – You need to contact the practice by phone, email or post to let us know that you wish to opt out.  

Type 2 – you need to inform NHS Digital. Unfortunately, this cannot be done by the practice for you. You can do this by any of the following methods:

  • Online service – You will need to know your NHS number or your postcode as registered at your GP practice via manage-your-choice link 
  • Telephone service 0300 303 5678 which is open Monday to Friday between 0900 and 1700
  • NHS App – For use by patients aged 13 and over (95% of surgeries are now connected to the NHS App). The app can be downloaded from the App Store or Google play
  • Print and post” registration form Type 2 Opt Out Form Photocopies of proof of the applicant’s name (e.g., passport, UK driving licence etc.) and address (e.g., utility bill, payslip etc.) need to be sent with the application. It can take up to 14 days to process the form once it arrives at National Data Opt Out, Contact Centre, NHS Digital, HM Government, 7 and 8 Wellington Place, Leeds, LS1 4AP.